Hiring A Photographer for Your Corporate Event

April 28, 2025

So you are holding an event for your company and thinking that you should get some good photos of it. The next step is finding the right photographer. This can be a fairly easy task if you know what to look for.

There are thousands of professional photographers and hundreds in most major cities. But how to find the right fit. Most wedding photographers are pretty good at photographing candids since that’s usually part of the wedding. However many don’t understand how to utilize flash if necessary and may not understand the ins and out of a corporate event.

A good corporate event photographer will have a portfolio on their website as well as information on pricing. If you’ve never hired a corporate event photographer here are a few tips:

Know that many will want a minimum of two hours—why? Leaving their studio or workplace and traveling across town and back for an event takes time. They give up other clients during the block of time it takes so many will want at minimum two hours of work. Many will charge a rate that may seem high to you but has to take in account the hours of editing on the backend of the job as well as the use rights to the final edited images.

Some offer a day rate which can be helpful for longer events—however this will usually cover 8 hours of time and not 12 or more that you may try to cram into a “day”. Also understand if a price is quoting say 6 hours of coverage they mean continuous coverage—not two hours in the morning, then a break and 3 in the afternoon and a break and one more in the evening. The photographer has to turn away other business during chopped up days. If it has to be this way for your schedule expect a day rate.

Be clear and concise on the schedule of the event and when the photographer is actually needed. Many events I have photographed have kept me on their time clock paying me for the final hours where very few if any photos were taken or even needed. Ask the photographer to work with you on the scheduling —you’ll be surprised that many will be happy to do so.

With these tips in mind you should be good to go in hiring your next corporate event photographer.

CORPORATE EVENT PHOTOGRAPHY: TELLING THE EVENT STORY

November 7, 2024

If you have an event you'll want to make sure you have great photographs to use to for marketing and promotion. Whether it's a 2 hour seminar or a multi day conference or convention we can help provide you with the coverage you need. From one to multiple photographers we make sure you get the photos you need.

Multiple day corporate events have a lot of moving parts: from networking receptions, key note speakers and breakout sessions to expos and even headshot stations. You want coverage that tells the complete story of the event. Capturing all the speakers, receptions, dinners and even the expo. One of the more popular draws at an expo can be a headshot station. Providing a quick and easy headshot experience for your attendees and even the vendors themselves is worth the investment. Having this sponsored by one of the vendors is even better. This can be either during a single day or throughout the convention.

From the sublime to the silly-you want coverage of all of the event

In working with your photographer for an event make sure you sit down with them (face to face, via zoom or phone) to discuss the outline of the event—especially if it’s a multi day event. Often you are seeing things one way and your photographer—who is outside of your company—is seeing things another way. Be open to suggestions from the photographer. If you are trying to keep the budget down explore ways to have the photographer on site fewer hours. For example—if you have a reception following a day of presentations—even if the reception is scheduled to last two or three hours for your attendees— have the photographer cover it for one hour. Often that is all that is needed to get the photos you are looking for. So reviewing the schedule so everyone is clear about what is expected is important. Help the photographer understand your vision for the event. A shot list is a handy way to have them capture the key photos you need.On the flip side some corporate events fly in a photographer to work with them -either way clear direction is a must.

Spell out what you want and when you need it (following the event) this will keep everyone on the same page and much happier as a result.

How To Make Your Staff Headshots Run Like A Well Oiled Machine

September 3, 2024

Planning headshots for your team can be cumbersome—especially if you’re doing quite a few staff members (say more than 20). It can be a pain or it can run truly like a well oiled machine. We like to think that we can provide service like the latter.

Here’s how you can assist in making your team headshot photography session run super smooth.

First- use online scheduling. We can provide you with a custom link where we can have your staff schedule in short time increments—like every 5 to 8 minutes. Send the link to your staff and let them sign up at the best time slot for them. And don’t worry if you have a few staff that cannot make photo day. You can send them to the studio at their convenience—we’ll provide you with a link just for that.

HEADSHOT WARDROBE: What to Wear

January 13, 2024

It’s a new year and maybe you’re thinking about updating your profile headshot. Or maybe you don’t even have a decent headshot and you want one. Whatever the case you will most likely need a little guidance on what to wear.

Here are a few pointers:

Choose the Right Colors

Choose colors that complement your hair as well as your complexion. Take color psychology into consideration. What message do you want to convey using color? Not sure which colors look best on you? Look at old photos or ask people you trust.

Make Sure It Fits You Well

Your outfit should fit you well. An oversized jacket or baggy blouse simply looks unprofessional.

Add Layers

If you want to make your headshots interesting without using patterns and big jewelry, layer your clothing instead. Just do this in moderation if you want it to have the right effect though.

Keep It Wrinkle-Free

Even though your schedule is busy, showing up to your headshot session in wrinkle-free clothing is non-negotiable.

Consider Your Niche

If you want your headshots to appeal to employers and clients in your sector, factor this into your outfit choice. If you're a creative, find ways to add a touch of fun to your headshot outfit without it being too distracting.

Event Headshots in Kansas City

November 30, 2023

If you are holding a larger corporate event or even convention getting great event photos is a must. We provide coverage for corporate events from a few hours to multiple day conventions. From one photographer to multiple we’ll make sure your event has the coverage you need.

But what if you want to go above and beyond for your event attendees and offer complimentary headshots—maybe at the event expo or other central location. We can provide a headshot station or multiple stations depending on the size of your event. Often we suggest that having a corporate sponsor for the headshot station helps the event host defray the cost of providing the headshots to attendees.

Company Matching Headshots

September 1, 2022

Matching headshots for a company across the board is important so that the website will look uniform. Whether we shoot it on location at your office or your staff comes to the studio we work to match the background. Often we will shoot on location but not everyone is there on photo day so they can arrange to swing by the studio at their convenience and we’ll photograph them with the same lighting setup and same background so they’ll all match uniformly.

We also do quite a few headshots for remote employees—those living in the Colorado Springs area but working for a company across the country. We will work with the company to make sure that the headshot matches those others in the company —often shooting on white for a more uniform look but we will also match other backgrounds or use a company supplied digital background.

Creative Portraits for Your Business Team

August 18, 2022

If you have a business team then you know how important having a great team photo can be. But you probably also know the hassle it is getting all the team members together for the photo. The larger the team the bigger the scheduling nightmare. And what happens if you go to all that work then you add a new hire or a key team members leave the company. Uuuggh! Then you have to begin the process all over again.

That’s why we developed virtual team photos. In studio or on location we can easily solve your problem related to getting a great team photo. We photograph everyone individually and assemble in post production. Should a team member leave we can easily remove them from the group—and we have options so we can rearrange the members of the team so that the photograph is balanced.

Corporate Event Photography-Working With Your Photographer

June 16, 2022

Another great option for longer events is to provide your attendees the opportunity to get a free headshot while there. We can set up a headshot station at your next event. Often one or two corporate sponsors for your event will sponsor a headshot station giving them great exposure to your attendees while they get a great headshot. It becomes a win win for your sponsors and your attendees.

Simple Videos For Your Business

April 6, 2022

Video can be a game changer for your business. It helps customers connect with you before meeting you in person. It also helps with decision making—whether or not they want to do business with you. Video also helps your SEO (search engine optimization) on your website and more and more are used in social media because more people will watch a short video than read about a product or service.

Video is an easy way to connect with your customers. In addition to producing longer videos (like 2-5 minutes) about your company or business we can produce little short videos to educate your customers on a particular product. In the above video we created 3 short "how to" instructional videos for a cloth diaper service. They needed something short and easy to understand to show their cloth diaper customers how to do various folds with a cloth diaper. They needed to show them that this is truly and easy thing to do. Often times people need to see something not just read words.

If you need a some type of video for your product or service we can sit down with you for a free consultation and help determine what you need. Whether it’s a short instructional video for one of your products or a longer video about your company give us a call (719-475-0160) or email us— it's really more affordable than you think.

Location Business Team Photos

March 22, 2022

We do a lot of business team photos in the studio—with 1,000 square feet of studio space there is plenty of room to bring in a team of up to 12 for headshots and team photos. This is done fairly quickly so the team doesn’t have to stand around long.

However sometimes it’s just not convenient or possible to get the group into the studio. Other times we do location group photos because our client wants to use the background of the business in the photograph. Either way we can accommodate you.

If you’d like on location photographs of your team we can bring the studio to you—we can easily set up in a boardroom or other area with a backdrop, lighting and more. Or goal is to make it easy for you.

Executive and Leadership Team Portraits

November 2, 2021

Having headshots of all your staff is important to any business for marketing. Equally as important is having a great executive team portrait. We can assist you with your headshot needs both individual as well as the group photos.

This can be done on location at your office—both the headshots as well as the team photos. Or we can set it up for you to come into the studio. A third option is to do some on location and the rest in studio. With over 1,000 square feet plus an adjacent room of the same size we have plenty of room for larger teams from 12-to 15 or more. We can make the process fairly quick and painless. We understand that everyone is busy and the session needs to move along quickly. This can easily be done without sacrificing quality. We can give you the option to select the images to be used onsite or put it into an online gallery to make selections later.

Business Team Headshots in Colorado Springs

June 22, 2020

Where do Team Headshots Take Place?

We do team headshots in studio or at the location (office) of your choice. For smaller teams (2-6 people) you could bring your team to the studio. This is great for partnerships, remote workers or other small teams. For medium to large sized businesses it’s easier for us to bring our portable studio to you.

How Long Does It Take?

Much depends on the look you are wanting. For smaller teams in studio we offer packages allowing for clothing changes for more looks. Otherwise for just a straight forward look allow 3-5 minutes per person in front for the camera. We can average around 20 people per hour give or take.

What’s the Best Way To Organize Team Members?

The more organized everyone is the quicker the session flows. If you have a super organized person planning this it will go more smoothly. We can send you a customized link for your staff to book their time slot online. They will get a reminder of the exact day and time of their “session”. We can provide a couple of options for selecting final images—either an on site selection station allowing your employees to choose their image following their time in front for the camera. Or we can send you an online gallery with 3-5 images per person and have your staff or a designated person make the selections.

Great Marketing Photos Can Make the Difference

May 11, 2020

If you have a business you most likely need photographs for your marketing. from websites to brochures for customers, a good set of photographs that tell your companies story is crucial for marketing. You want to show off your people and your products or services in your facility. This helps your customers understand your business better. Research shows that a potential customer may look at your business up to seven times before deciding to do business with you. This includes any advertising, website, posts you have on social media and more. And each of these marketing avenues takes good photography to get your story across.

A good cell phone photo can only go so far.